1.開(kāi)會(huì )通知
想做個(gè)出色的秘書(shū)嗎？會(huì )寫(xiě)流利的英文email是必不可少的辦公技能?！掇k公室Email系列課程》將教你如何言簡(jiǎn)意賅、高效率地用英文Email處理辦公室的大小事。先來(lái)看看該如何寫(xiě)開(kāi)會(huì )通知吧！
From: X X X
To: X X X
Date: X X X
Subject: Dont‘t Forget!－LOTUS NOTES R5, Q&A WORKSHOP TODAY
For those associates who now have version R5 of Lotus Notes, there will be a Q&A workshop on the new look and feel of version R5 and the differences between R4 & R5.
When: Today, 11:00－11:30 a. m.
Where: Training room, 5th floor
Also, IT will have a brief session on how our systems operate and how service is provided. So, if you have a question or just want to learn, come on by!
小貼示：
通常，此類(lèi)Email的主題前要加Notice或NOTICE, 或者don‘t forget, 以示提醒。如果一信多發(fā)，則把其他收件人的地址寫(xiě)在Cc(抄送)欄或Bcc(暗送)欄。正文前可以省略稱(chēng)呼，結尾可以省略具體的發(fā)件人。
工作之余，適當的公司聚會(huì )在辦公室里也是必不可少的。它對增進(jìn)同事間的了解和友誼也是大有裨益的?？靵?lái)看看該如何寫(xiě)這樣的email:
From: X X X
To: X X X
Date: X X X
Subject: Please Join Us!
Please join us for cake and congratulations to Jerry Chung for 15 years of service and Zhang Xiaojie for 10 years of service for our company on Wednesday, September 5 at 1:00 p. m. in conference room 4F, Building 5.
Business attire is not required.
There is no need to respond if you areattending; if you are unable to attend, you need to notify me by calling 65444992.
Sue
小貼示：（怎么問(wèn)生肖）
Under what animal sign were you born?/您是屬什么的？
Mine is Boar./我屬豬
12生肖譯名：
鼠 Rat牛 Ox虎 Tiger兔 Hare龍 Dragon蛇 Snake
馬 Horse羊 Sheep猴 Monkey雞 Rosster狗 Dog豬 Boar
辦公室秘書(shū)還要經(jīng)常做的一件事就預訂機票了，且來(lái)看看這位秘書(shū)是如何寫(xiě)這樣的email的？
From: X X X
To: X X X
Date: X X X
Subject: Reservations for a Flight
Dear Sir/Madam,
Mr. Zhang Xiaohua, our Marketing Manager, would like to fly from Guangzhou to London on the earliest flight possible.
We would be obliged if you would book one economy class seat for him on a flight leaving Guangzhou on or about July 28th.
Bank of China has been instructed to pay the fare and booking fee, and we would ask you to submit your account directly to them.
We appreciate your early confirmation.
Sincerely Yours,
Lin Jie
Secretary to Mr. Zhang
☆ 常用表達：
I would like to reserve a twin room at your hotel for four nights from June 8, 2002.
Please reserve a single room under the name of Mr. Lin.
請假主要有2種，一種是偶然性的事假；另一種是節假，如年假。不論是哪種請假，請求準假的email一定要寫(xiě)得聲情并茂，動(dòng)之以情，曉之以理，使老板不得不批準。
From: X X X
To: X X X
Date: X X X
Subject: Casual Leave of Absence
John,
I would like to know if I could ask for a casual leave of absence from March 23 to 27.
Yesterday I recieved a letter from my parents, who are both over 70, telling me that a big flood took place at my home village, causing serious damage to my house. As the only son of my parents, I should go back to assess the situation, and help them to get over these difficulties. Though I cannot stay at home for too long a time, I should at least make arrangements for repair work. I believe my relatives in the village and my neighbors will also come to help. Financially I have no difficulties.
I will call you at 1:30 p. m. or you can call me at any time.
George
☆相關(guān)詞語(yǔ)
Casual leave of absence 事假
Annual leave 年假
不論理由如何充分，給老板寫(xiě)email要求加薪都是一件冒險的事。因此，在email中，你要擺事實(shí)，講道理。下面的email就是出自一個(gè)要求加薪的職員之手。該職員事先同上司約好時(shí)間見(jiàn)面，然后以電子郵件的形式確認約會(huì )時(shí)間，并進(jìn)一步闡述個(gè)人的立場(chǎng)和期望，顯得比較主動(dòng)且有理有據。
From: X X X
To: X X X
Date: X X X
Subject: Salary Review
Dear Mr. Ding,
I am confirming our appoinment on Monday, November 19, to review my salary status. As I look at my past six years with ABC Company, I am very pleased with my coworkers, supervisors, and general office conditions. However, I was disappointed that in 1999 I received no salary increase without adequate explanation from the management. Last year, I was given a slim increase of two percent. Although I realize I should not expect automatic raise every year, I do believe that, based on my length of service and on my above-average performance, I am overdue for a more significant raise.
I would suggest that a five percent in the amount of RMB 450 be now appropriate. I look forward to hearing your perspective and to answering any questions you might have for me during the review.
Zhu Lihui
☆ 常用表達：
I was disappointed that in 1999 I received no salary increase without adequte explanation from the management.
During my 10 years‘ service in ABC Company, I have never been given salary increase.
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